Weddings require a lot of planning. Couples hosting large weddings or even intimate gatherings can easily be overwhelmed by the amount of planning they must do to make their weddings into events they will remember and cherish forever. Staying organized when planning a wedding is a tall task. It’s wise to expect the unexpected when organizing a wedding, and the more organized couples can stay, the more fun they can have during the planning process and the better they can handle the unforeseen circumstances that are bound to arise in the months leading up to the wedding.
Here are a few tips to get you started:
• Create separate filing systems for each aspect of the wedding. Rather than maintaining one massive file with information about various elements of the wedding, maintain separate files for each aspect of the wedding. For example, when receiving quotes from prospective florists, keep all florist quotes in a single folder that remains separate from information about other parts of the wedding.Separate filing systems make it easier to find quotes and contracts when you need to, saving you the trouble of digging through pages upon pages of quotes, notes and other information you store.
• Maintain a spending spreadsheet.
Many couples plan weddings on carefully constructed budgets. But couples can easily exceed those budgets if they are not routinely monitoring and recording their spending or the spending they are committing to upon signing contracts with vendors. Create a spending spreadsheet that allows you to track how much you have already spent, how much you are committed to spending and when wedding bills are due. Update the spreadsheet whenever you write a check or sign a new contract, and periodically examine the sheet so you can make sure you are still on track to remain at or under budget.
• Hire a planner. If wedding planning is proving especially overwhelming or if you simply don’t have time to do all the legwork necessary to plan on your own, hire a wedding planner. Wedding planners are invaluable resources that can help couples quickly connect with vendors who can meet their needs while staying within their budgets. Planners also can advise couples on ways to save money and which areas of the wedding should not be bargain basement. Couples planning destination weddings should inquire about resort-affiliated wedding planners before choosing a venue to host their ceremonies and/or guests.
• Start early. According to The Knot 2015 Real Weddings Study, the average length of engagement for couples who wed in 2015 was 14.5 months. That means today’s average couples have more than a year to plan their nuptials. By starting their wedding planning early, couples can avoid having to plan everything at the last minute, which can be hectic, nerve-wracking and unorganized. In addition, starting early affords couples more time to find great deals and stay within their budgets. Staying organized when planning a wedding can make for more enjoyable planning and a happier wedding day.